Mailing Lists
Ocean Mail Server uses a logical hierarchy to organise its domains and mailing lists with the structure ‘domain\mailing list’. With this structure the mail server can allow easier and faster management of mailing lists. Each individual mailing list has a large variety of options which can be accessed through the normal dialog interface or remote admin.

Mailing Lists

• Domain - You can use this option to select all domains or one particular domain to control which mailing lists are shown.
• Mailing Lists - This displays a list of all mailing lists on the domain.
• Move - This allows you to move mailing lists to another domains.

Add / Edit Mailing List

• Enable Mailing List - If enabled, the mailing list will behave as normal. If disabled, the mailing list will behave as though it does not exist.
• User - This is the part of the email address before the ‘@’ symbol.
• File Path - This is the file where the delivery information of the mailing list will be stored. This information is separated into this file so you can use scripts or other applications to manage the mailing list. It is perfectly legal to have this file on a network drive. For more information on using network drives please view the FAQ page.
• Subject Trigger Phrase - If you want to protect you mailing list with a password, you can specify a phrase here. To send a mail to all the recipients of the mailing list you must insert this phrase somewhere in your mail’s subject. If the mailing list triggers, the phrase will be stripped out of the subject and the mail will be sent to all recipients. If using auto-add, you must provide a phrase for security reasons. This is case insensitive.
• Max Triggers Per Day - This option allows you to set a maximum limit on the number of triggers per day. This is a useful security protection mechanism to prevent the abuse or accidental misuse of a mailing list.
• Change Reply-To Address To - This will set the ‘Reply-To’ header field in the triggered mail to the address provided.
• Change From Address To - This will set the ‘From’ header field in the triggered mail to the address provided.
• Deliver To: Email Addresses - This allows you to add recipients which exist locally or externally. If using auto-add or auto-remove, the entries in the list will be self managed by the user who owns the email address.
• Deliver To: Groups - All users from the groups listed in this box will automatically receive mails from this mailing list.
• Deliver To: Domains - All users on a domain listed in this box will automatically receive mails from this mailing list.

Add / Edit Mailing List - Auto-Add, Auto-Remove and Notifications

• Enable Auto-Add - If enabled, the mailing list will allow new email addresses to be added automatically. This works by a user sending a mail with a blank subject to the mailing list.
• Blank Subject - If set, auto-adding to the mailing list will be triggered by sending a mail containing a blank subject.
• Subject Contains - If set, auto-adding to the mailing list will be triggered by sending a mail containing the string provided (case insensitive).
• Max Email Addresses - This value sets the maximum number of allowed email addresses auto-add will allow. Once this value is reached, new email addresses will be refused.
• Max Added Per IP Per Day - This value sets the maximum number of additions allowed per IP per day. This is useful protection against abusive users who try to fill your mailing list with email addresses they do not own.
• Max Added Per Day Overall - This value sets the maximum number of additions allowed per day.
• Send Confirmation Email - If enabled, a confirmation mail will be sent to any newly added email addresses.
• Subject - This will be the subject of the confirmation mail. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message Text - If set, the confirmation mail’s body will be the text provided. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message File - If set, the confirmation mail’s body will be the contents of the file provided.
• Enable Auto-Remove - If enabled, the mailing list will allow email addresses to be removed automatically. This works by a user sending a mail with the remove phrase in the subject.
• Subject Trigger - This is the phrase a mail should contain in its subject for the email address to be removed. This is case insensitive.
• Send Confirmation Email - If enabled, a confirmation mail will be sent to any newly removed email addresses.
• Subject - This will be the subject of the confirmation mail. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message Text - If set, the confirmation mail’s body will be the text provided. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message File - If set, the confirmation mail’s body will be the contents of the file provided.
• Enable Auto-Notify - If enabled, the mailing list will send notifications to the provided email address describing certain mailing list events.
• Notify On Add - If enabled, a notification mail will be sent whenever a new email address is automatically added.
• Notify On Add Fail - If enabled, a notification mail will be sent whenever a new email address fails to be automatically added.
• Notify On Remove - If enabled, a notification mail will be sent whenever an email address is automatically removed.
• Notify On Delivery Triggers - If enabled, a notification mail will be sent whenever the mailing list delivery is triggered.
• Notify On Delivery Triggers Fail - If enabled, a notification mail will be sent whenever the mailing list delivery is triggered but fails to send the mail. This usually only occurs when the mail server is under extreme load and the mailing list cannot allocate resources.
• To - This is the email address where the notification mail will be sent.
• Subject - This will be the subject of the notification mail. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message Text - If set, the notification mail’s body will be the text provided. This option allows the use of field tags. For more information please view the Tutorial: Using Field Tags page.
• Message File - If set, the confirmation mail’s body will be the contents of the file provided.